Who can do this?
All users and access levels
Practitioners on Personal Access only have access to their own calendars.
If you wish to view your Halaxy appointments on an external calendar, you can sync your Halaxy calendar to your iPhone, Outlook and Google calendar, or any other calendar that uses the iCal format*. Any updates made to your Halaxy calendar automatically updates in your external calendar.
One-way calendar syncing is available to all practitioners on Halaxy for free. It enables you to see your patient appointments on your other calendars on the go, even when you do not have access to your computer or when you're not logged into your Halaxy account.
*iCal is a file format that allows people to share calendar events across online calendar applications.
Tip
Do you need to be able to update your Halaxy calendar from an external calendar application? Halaxy also supports two-way calendar syncing.
To enable one-way syncing, all you need to do is obtain your own unique syncing address in Halaxy, then enter it into your external calendar. You will then be able to see your appointments on your other calendar.
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Open the Sync with External Calendars pop-up. You can opt to open this for your own calendar or choose a practitioner whose calendar you wish to access. This pop-up can be found in two places:
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On the Users page: Click Settings > Users, then beside the selected practitioner name, click the
calendar icon.
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On the Calendar: From the Calendar, click the
sync icon in the top right.
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Get your unique Halaxy calendar syncing address.
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If you or the selected practitioner do not have a unique calendar syncing address yet, click Get syncing address to generate one.
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Once you have a unique calendar syncing address, you can copy the URL, or click the
envelope icon to send the URL to the selected practitioner.
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Use this address to sync using your chosen external calendar. See instructions below for the different types of calendar.
Caution
Anyone who has your unique syncing address can access your calendar, so its important to keep this unique address private. If you think this unique syncing address has or may have been compromised, open the Sync with External Calendars pop-up and generate a new address by clicking the sync icon.
After you have obtained your unique syncing address, you can now use it to sync with your chosen external calendar. See instructions below for each calendar type.
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iPhone or iPad calendar
After you have obtained your unique syncing address, you can sync your Halaxy calendar to your iPhone/iPad in two ways: through email or manually.
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Quick sync via email
Follow the steps above to find your unique syncing address, then click the
On your iPhone or iPad, open the email and click the link inside to confirm that you want to subscribe to link your Halaxy and iPhone/iPad calendars.
Your Halaxy calendar is now synced to your iPhone or iPad calendar.
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Syncing manually
If you do not follow the email syncing process, you can sync your calendars manually using this three-step process.
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On your iPhone or iPad, tap Settings, then tap Calendar.
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Tap Time Zone Override to check if it is enabled. If it's already enabled, proceed to step 3. If it is not enabled, make sure it is enabled:
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Next, add your Halaxy Calendar by following the steps below:
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Still in the Calendar menu, tap Accounts.
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Tap Add Account.
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Select Other.
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Tap Add Subscribed Calendar.
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Enter your unique syncing address from Halaxy in the Server field.
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Type "Halaxy Calendar" as the description.
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Your Halaxy calendar is now synced to your iPhone or iPad calendar.
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Calendar for Mac
After you have obtained your unique syncing address:
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Open Calendar for Mac. Click the Calendar menu, then click Subscribe.
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Enter your unique syncing address in the Calendar URL field, and click Subscribe.
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Rename your calendar to Halaxy Calendar", then click OK.
Your Halaxy calendar is now synced to your Calendar for Mac.
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Google Calendar
After you have obtained your unique syncing address:
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Sign into your Google Calendar account.
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Click the + icon next to "Other calendars" and select "From URL".
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Enter your unique syncing address in the URL field and click Add Calendar. It takes a few seconds to import your calendar, after which your Halaxy appointments are shown on your Google calendar.
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Under Other calendars, change the calendar name to "Halaxy Calendar".
Your Halaxy calendar is now synced to your Google Calendar.
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Microsoft Outlook
After you have obtained your unique syncing address:
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On the left toolbar, click the Calendar tab.
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On the left panel, select Add Calendar.
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In the pop-up, click the Subscribe from web tab and enter the syncing address.
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For Calendar Name, enter a label for your calendar. (Example: Halaxy Calendar)
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Click Import.
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The final step is to enable your Halaxy appointments in your Outlook calendar by going to your calendar and ticking the box that says "Halaxy Calendar" in the Calendar list.
Note: Classic Outlook has the option to manually refresh your calendar by navigating to the Send / Receive tab and clicking on Send/Receive All Folders.
Your Halaxy calendar is now synced to your Microsoft Outlook calendar.
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Note
To ensure your calendar syncs reliably, avoid using special characters (including symbols like ; , \ = > < # * + ) in your appointment comments. These characters can disrupt the iCal file format, which may cause external calendars to stop syncing new appointments entirely. If your calendar stops updating, check your appointments by creating an appointment report (from today to 3 months from now) and remove any special characters from any appointment comments.
Updated