1. Halaxy Help Guide | New Zealand
  2. Account and Settings
  3. Templates and Tools

Add a custom drug

Who can do this?

  • All users and access levels: Can add custom drugs

  • Practitioners only (eligible professions): Can prescribe custom drugs

If you cannot find the drug you want to prescribe in the database (such as cannabis or nicotine items), you can add it as a custom drug. All custom drugs are saved in your Clinical database, available for prescribing practitioners in your group.

Custom drugs can be uploaded individually or in bulk.

Create a custom drug

  1. Click Settings > Clinical.

  2. At the top of the page, click the Drugs tab.

  3. In the top right, click Create custom drug.

    Drug-Custom-02.png

  4. In the pop-up, enter the details of the drug you want to prescribe. Make sure to add all the required details, which will be verified by the pharmacist.

  5. Click Save.

Your custom drug has been saved and is now ready to be added to prescriptions.

Bulk add custom drugs via data import

  1. On the sidebar, click Settings > General.

  2. Under the Data Import section, click Import Your Data.

    Data-Import-01.png

  3. In the pop-up:

    • For Data Type, select Custom Drugs.

    • When the pop-up expands, click the file provided to download the import template provided for your selected data type.

      Drug-Custom-03.png

  4. Use your spreadsheet software (e.g. Microsoft Excel, Google Sheets) to transfer your practice data into it. (See our import file preparation guide for how to transfer your practice data.)

  5. After you have transferred your practice data, click Upload File and select your data import file.

    (Note: File imports have a limit of 1000 rows at a time.)

    Data-Import-03.png

  6. Click Continue. Your data file is reviewed to make sure it is formatted properly for importing and contains all the required fields.

  7. If there is no file error, the next step displays a summary for you to review, which includes:

    Drug-Custom-04.png

    • The total number of records found on your file

    • The number of records that will be imported

    • The number of records that will not be imported due to errors listed in a table below (you may export these specific records so you can correct them, then re-upload the amended file)

  8. To proceed, click Import.

When the import completes, all records without errors are imported into your Halaxy and are ready to use. The data import is recorded with a full report in your import list.

Depending on the size of your data file, your import may take some time to complete.

Note

Data import accepts the file types .xls and .xlsx.

Deactivate a custom drug

If you want to remove a custom drug from your prescription list, you can archive it.

  1. Click Settings > Clinical.

  2. At the top of the page, click the Drugs tab.

  3. In the list, click the drug to edit it.

  4. In the pop-up, for Status, select Archived.

  5. Click Save.

The custom drug can no longer be selected for prescriptions.

Updated

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